Procurement

The District publishes a unique quarterly report that offers details on all of its contracts in force, including all contract amendments and contract amendment dollar amounts. 

To view the latest Quarterly Contracts Report, please click here

Procurement

Chapter 5 of the Administrative Code governs the processes by which the District procures (purchases) and establishes contracts for all goods, non-professional services and professional services. 

To view the District’s Procurement Policy, click here

Chapter 5 presents a depth of detail on the procurement process that may not be suitable for all users of the Finance Department webpage.  These users will be served well by the summary of Chapter 5 that follows.

  • Informal Solicitations – These are contracts engaged through informal solicitation (contract value $24,999.99 or less), executed under General Manager’s authority as approved to form by General Counsel.
  • Formal Solicitations – These are contracts engaged through formal solicitation (contract value $25,000 or greater), approved by the Board of Directors, executed by the General Manager, and approved as to form by General Counsel.
  • Exceptions to Competitive Bid Requirements – These are contracts engaged without competitive solicitation, through sole-sourcing or through cooperative procurement, approved by the Board of Directors (if contract value $25,000 or greater), or approved by the General Manager (if contract value $24,999.99 or less), executed by the General Manager, and approved as to form by General Counsel.  Sole source acquisitions -- authorized only in reponse to emergency or in circumstances when only one vendor can meet the District's needs -- are processed using stringent requirements. 
  • Non-Procurement Agreements and Memorandum of Understanding.  These contracts and agreements are engaged through the non-procurement process, approved by the General Manager or Board of Directors, executed by the General Manager, and approved as to form by General Counsel.  Each non-procurement agreement is accorded distinct evaluation and review by the Board of Directors.  Provider agreements, real estate leases and easements, recycled water agreements, imported water agreements and conservation programming partnerships agreements – all examples of non-procurement agreements – are unique to the mission of the District.