Central Basin Board Agenda - November 2008

REGULAR MEETING OF THE BOARD OF DIRECTORS
CENTRAL BASIN MUNICIPAL WATER DISTRICT

6252 Telegraph Road,
Commerce, CA 90040-2512

10:00 A.M. MONDAY, November 24, 2008
Board Room, 1st Floor

AGENDA

1. ROLL CALL - PLEDGE OF ALLEGIANCE - INVOCATION

2. PUBLIC COMMENT AND PRESENTATIONS: 1) Mitch Cochran - Municipal Information Systems Association of California: IT Achievement Award; 2) Proclamation to George Cole on his Retirement from the City of Bell Council
(Members of the public are invited to present comments to the Board on matters within the District's jurisdiction but not on the agenda.  The public may present comments on agenda items when the matter is called.)

3. ITEMS TOO LATE TO BE AGENDIZED (Determine the need to discuss and/or take action on item(s) introduced that came to the attention of the District subsequent to the posting of the agenda.)

NOTE: At the discretion of the Board, all items appearing on this agenda, whether or not expressly listed for action, may be deliberated and may be subject to action by the Board.

4. MWD ACTIVITIES UPDATE

CONSENT CALENDAR

5. ACTION ON MINUTES - October 16, 2008 (Special); and October 27, 2008 (Regular)

6. FINANCIAL REPORT

A. Demands
B. Cash & Investment Report
C. Water Sales Statements
D. Recycled Water Summary

7. YEAR-TO-DATE WATER SALES - BUDGET TO ACTUALS

8. FINAL ANNUAL INDEPENDENT AUDIT FOR FISCAL YEAR 2007-08

9. WEST AND CENTRAL BASIN FINANCING AUTHORITY FINAL ANNUAL INDEPENDENT AUDIT FOR FISCAL YEAR 2007-08

ACTION CALENDAR

10. GOVERNMENT SERVICES CONTRACT 2009

ACTION:  That the Board authorizes the General Manager to extend the annual contracts with the following Government Service Representatives:

• Golden State Advocacy, for $90,000;
• Lang, Hansen, O'Malley and Miller (LHOM), for $60,000; and
• Corbett-Lind, for $48,000

* Teleconference with Vince Caimano, Human Resources Services, consultant for General Counsel will be participating in Closed Session for items 54957.6 (a) Labor Negotiations - General Manager's Contract (Negotiators: Phillip Hawkins and Edward Vasquez) and 54957.6 (a) Labor Negotiations with Unrepresented Employees of the District for Salary and Compensation (Negotiators: Phillip Hawkins and Edward Vasquez) from 6635 Buttonwood Avenue, Oak Park, CA 91377

11. INNOVATIVE CONSERVATION PROGRAM (ICP)

ACTION: That the Board:

1. Ratifies the Committee's action of authorizing the General Manager to proceed with sole sourcing of a vendor for the Innovative Conservation Program; and

2. Authorizes the General Manager's selection of the Oldtimers Foundation for the direct-installation of 200 HETs in Multi-family and CII units for a total contract amount of $60,800. Funding for this program is provided through MWD's Innovative Conservation Grant Program.

12. HIGH-EFFICIENCY TOILET DIRECT-INSTALL PROGRAM FOR MULTI-FAMILY UNITS (HELP) PROGRAM (NOT AVAILABLE AT THE TIME OF DISTRIBUTION; WILL FOLLOW UNDER SEPARATE COVER)

ACTION: That the Board authorizes the General Manager to:

1. Enter into a contract agreement with Southwest Environmental for the administration of the HET direct-install program (HELP) for an amount not-to-exceed $3,152,000. This agreement is contingent on the agreed upon terms of use as approved by the Board of Directors;

2. Procure a locally based outreach firm or organization through sole-source solicitation for the outreach services associated with the aforementioned HELP program; and

3. Enter into a contract agreement with the selected organization for an amount not-to-exceed $69,500.

13.CENTRAL BASIN RECYCLED WATER SYSTEM IMPROVEMENTS

ACTION: That the Board ratifies the General Manager's expenditure under emergency powers to overhaul the two motors at the Rio Hondo Pump Station at an estimated cost of $70,000.

14. STANDBY CHARGE PROGRAM RESOLUTION OF INTENT AND DRAFT ENGINEER'S REPORT

ACTION: That the Board approves, adopts and authorizes the President to sign Resolution No. 11-08-752, "A RESOLUTION OF THE BOARD OF DIRECTORS OF CENTRAL BASIN MUNICIPAL WATER DISTRICT INITIATING PROCEEDINGS FOR THE ESTABLISHMENT OF THE WATER AVAILABILITY OR STANDBY CHARGE FOR THE FISCAL YEAR COMMENCING JULY 1, 2009."

15. INVESTMENT POLICY

ACTION: That the Board:

1. Approves the revisions to the Investment Policy and accepts the revised Investment Policy; and

2. Reconfirms the delegation of investment authority to the District Treasurer.

16. AMENDED AND RESTATED PARS PLAN

ACTION: That the Board:

1. Accepts the changes made to the PARS Plan; and

2. Authorizes the General Manager to sign the amended and restated PARS Plan, effective July 1, 2008.

17. CALPERS TAX-DEFERRED MEMBER CONTRIBUTIONS

ACTION: That the Board approves, adopts and authorizes the President to sign Resolution No. 11-08-753 "A RESOLUTION OF THE BOARD OF DIRECTORS OF CENTRAL BASIN MUNICIPAL WATER DISTRICT FOR THE IMPLEMENTATION OF TAX-DEFERRED MEMBER CONTRIBUTIONS FOR CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM."

18. AMENDING THE CONFLICT OF INTEREST CODE

ACTION: That the Board approves, adopts and authorizes the President to sign Resolution No. 11-08-754, "A RESOLUTION OF THE BOARD OF DIRECTORS OF CENTRAL BASIN MUNICIPAL WATER DISTRICT REPEALING RESOLUTION NO. 12-06-725 AND AMENDING THE ADMINISTRATIVE CODE REGARDING CONFLICTS OF INTEREST."

19. HVAC CONTRACT

ACTION: That the Board awards the contract to Blake Air Conditioning for the procurement and installation of a new HVAC control system and authorizes an additional $4,000 for potential damper replacements, if needed. Total contract amount should not exceed $29,000 (includes 10% contingency).

20. DIRECTORS' ATTENDANCE AT CONFERENCES

ACTION: That the Board ratifies the Committee's action of approving:

1. Directors' attendance at NALEO Conferences; and

2. Adding NALEO to the list of approved meetings for which per diem will be paid.

21.  PURCHASE OF 63.31 ACRE-FEET OF WATER RIGHTS - ORAL REPORT

ACTION: That the Board:

1. Adopts CEQA determination and filing of Notice of Exemption;

2. Approves purchase of water rights; and

3. Authorizes staff to execute all necessary actions to proceed with the purchase.

INFORMATION CALENDAR FOR DISCUSSION

22. BUILDING MAINTENANCE PLAN - ORAL REPORT

23. EARTH DAY BUDGET - ORAL REPORT

24. RECYCLED WATER CUSTOMER DEVELOPMENT UPDATE

COMMENTS

25. GENERAL MANAGER'S REPORT ON DISTRICT ACTIVITIES

26. GENERAL COUNSEL'S REPORT

27. DIRECTORS' COMMENTS

CLOSED SESSION

Teleconference with Vince Caimano, Human Resources Services, consultant of General Counsel, will join from:

6635 Buttonwood Avenue, Oak Park, CA 91377

For Closed Session Items:

54957.6 (a) Labor Negotiations - General Manager's Contract (Negotiators: Phillip Hawkins and Edward Vasquez)

54957.6 (a) Labor Negotiations with Unrepresented Employees of the District for Salary and Compensation (Negotiators: Phillip Hawkins and Edward Vasquez)

28.  PURSUANT TO GOVERNMENT CODE SECTIONS:

54956.9 (a) Conference with Legal Counsel - Existing Litigation - 4 Items

• Central Basin Municipal Water District v. West Basin Municipal Water District, Los Angeles Superior Court Case No. BC383718;
• Central Basin Municipal Water District v. Metropolitan Water District of Southern California, Los Angeles Superior Court Case No. BS114382;
• Los Angeles Unified School District v. The County of Los Angeles, et al., Los Angeles Superior Court Case No. BS108180; and
• Maywood Mutual Water Company No. 1 v. Central Basin Municipal Water District, Los Angeles Superior Court Case No. VC050356

54956.9 (b) Potential Litigation - 2 Items

54957.6 (a) Labor Negotiations - General Manager's Contract (Negotiators: Phillip Hawkins and Edward Vasquez)

54957.6 (a) Labor Negotiations with Unrepresented Employees of the District for Salary and Compensation (Negotiators: Phillip Hawkins and Edward Vasquez)

54956.8 Real Estate Negotiations - 2 Items - Possible Purchase of Property

ADJOURNMENT

NEXT MEETING:  MONDAY, DECEMBER 22, 2008 10:00 A.M.